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Ideal for the 1 or 2 credit courses, this text facilitates self-paced, accelerated, and traditional learning formats. Key Features Step-by-step, project-based instruction in two- and four-page activities with screen visuals help students meet learning objectives quickly. Four progressive levels of case-based assessment, including the popular Marquee Challenge, ensure software mastery at the introductory level. Teaches the basics of effective slideshow design.

Model answers of in-section projects are shown in text. Individual Challenge activity connects students' lives and interests to project goals.

Get BOOK. Marquee Series Microsoft PowerPoint Key Features Step-by-step, project-based instruction in two- and four-page activities with screen visuals help students meet learning objectives. Each two-page spread focuses on a single skill, making information easy to follow. The uncomplicated PowerPoint guide designed specifically for visual learners Are you a visual learner who wants to spend more time working on your presentations than trying to figure out how to create them?

Teach Yourself Visually PowerPoint offers you an effortless approach to creating winning presentations with the latest version. Using Computers in the Medical Office.

 

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The following steps apply picture effects to the selected picture. Picture effects enable you to further customize a picture. What if I wanted to discard formatting applied to a picture? Click Format Shape Dialog Box Launcher Picture Tools Format tab on mini toolbar , click Format Object or Format Picture on shortcut Picture Styles group , click Effects button Format Picture task menu, click Effects button Format Picture task pane , select desired pane , select desired options, click Close button options, click Close button BTW Touch Screen Enhancing the Page Differences With the text and graphics entered and formatted, the next step is to look at the page The Office and Windows interfaces may vary if you as a whole and determine if it looks finished in its current state.

As you review the are using a touch screen. Do any sections of text or graphics look as if they are positioned too closely to the items above or below them? Should the contents be centered vertically? You determine that a graphical, color-coordinated border would enhance the flyer. You also notice that the flyer would look better proportioned if it had a little more space above and below the picture.

You also want to ensure that the contents are centered vertically. The following sections make these enhancements to the flyer.

The flyer in this module has a lime border. This border color complements the color of the flyer contents. The following steps add a page border. Width arrow What if I wanted to remove the border? Art arrow displays a variety of predefined artistic borders OK button Figure 1 — 59 To Zoom One Page The next steps zoom one page so that you can see the entire page on the screen at once.

In the flyer, you want to increase the spacing below the paragraph containing the headline and above the signature line. The flyer spacing will look more balanced with spacing increased above and below these paragraphs. The following steps change the spacing above and below a paragraph.

Paragraph group When you click outside of a graphic or press a key to scroll through a document, Word space increased deselects the graphic and removes the Picture Tools Format tab from the screen. That is, this insertion point tab appears only when a graphic is selected. This places the same amount of space at the top and bottom of the page. The following steps center page contents vertically.

The more common document properties are standard and automatically updated properties. Standard properties are associated with all Microsoft Office files and include author, title, and subject. Automatically updated properties include file system properties, such as the date you create or change a file, and statistics, such as the file size.

BTW If you wanted to change document properties, you would follow these steps. Printing Document Properties 1. Click File on the ribbon to open the Backstage view and then, if necessary, click To print document properties, the Info tab in the Backstage view to display the Info gallery. If the property you wish to change is displayed in the Properties list in the right click the Print tab in the pane of the Info gallery, try to click to the right of the property.

If a text box Backstage view to display the appears to the right of the property, type the text for the property in the text box Print gallery, click the first button in the Settings area and then click the Back button in the upper-left corner of the Backstage view to to display a list of options return to the Word window. Skip the remaining steps. If the property you wish to change is not displayed in the Properties list in the in the list to specify you right pane of the Info gallery or you cannot change it in the Info gallery, click want to print the document the Properties button in the right pane to display the Properties menu and then properties instead of the click Advanced Properties on the Properties menu to display the Properties actual document, and then click the Print button in the dialog box.

If necessary, click the Summary tab Properties dialog box to display Print gallery to print the the Summary sheet, fill in the appropriate text boxes, and then click the OK document properties on the button. Why are some of the document properties in the dialog box already filled in? To Save the Document and Exit Word Although you still need to make some edits to this document, you want to exit Word and resume working on the project at a later time.

Thus, the following steps save the document and exit Word. For a detailed example of the procedure summarized below, refer to the Office and Windows module at the beginning of this book.

Break Point: If you wish to take a break, this is a good place to do so. To resume at a later time, continue following the steps from this location forward. Correcting Errors and Revising a Document After creating a document, you may need to change it. For example, the document may contain an error, or new circumstances may require you to add text to the document. Additions Additional words, sentences, or paragraphs may be required in a document.

Additions occur when you omit text from a document and want to insert it later. For example, you may want to add your email address to the flyer. Deletions Sometimes, text in a document is incorrect or no longer is needed.

For example, you may discover that the lessons no longer include reef shoes. In this case, you would delete the words, reef shoes, from the flyer. Modifications If an error is made in a document or changes take place that affect the document, you might have to revise a word s in the text.

For example, the phone number may change. For example, you might want to revise the document or distribute it. Earlier Word, you can find answers in this module you saved the flyer using the file name, Surf Flyer. The following steps to questions and display information about various run Word, open this document, and specify settings.

For a detailed example of the topics through Word Help. For instructions 2 Open the document named Surf Flyer from the Recent list or use the Open dialog box about Word Help and to navigate to the location of the file and then open it in the Word window.

The text to the right of the insertion point moves to the right and downward to fit the new text. The following steps insert the word, today, to the left of the word, or, in the flyer. These steps illustrate the process of inserting text. Why did the text move to the right as I typed? As discussed earlier in this module, you can click the Undo button on the Quick Access Toolbar to undo a command or action immediately — this includes typing.

Word also provides other methods of correcting typing errors. To delete an incorrect character in a document, simply click next to the incorrect character and then press the backspace key to erase to the left of the insertion point, or press the delete key to erase to the right of the insertion point.

To delete a word or phrase, you first must select the word or phrase. The following steps select the word, today, which was just added in the previous steps, and then delete the selection. These steps illustrate the process of selecting a word and then deleting selected text. Right-click selected item, click 2. Select item, press backspace to delete to left of insertion point 3. With drag-and-drop editing, you select the item to be moved, drag the selected item to the new location, and then drop, or insert, it in the new location.

Another technique for moving text is the cut-and-paste technique, which is discussed in the next module. The following steps use drag-and-drop editing to move text.

While proofreading the flyer, you realize that the body copy would read better if the last two bulleted paragraphs were reversed. Can I use drag-and-drop editing to move any selected item? Yes, you can select words, sentences, phrases, and graphics and then use drag-and-drop editing to move them. What is the purpose of the Paste Options button?

If you click the Paste Options button, a menu appears that allows you to change the format of the item that was moved. The next module discusses the Paste Options menu. If you are using your finger, you will need to use the cut-and-paste technique: tap to position the insertion point in the text to be moved and then drag the selection handles as necessary to select the text that you want to move; tap the selection to display the mini toolbar and then tap the Cut button on the mini toolbar to remove the text; tap to position the insertion point at the location where you want to move the text; display the Home tab and then tap the Paste button on the Home tab to place the text at the location of the insertion point.

The next module discusses this procedure in more depth. Click Cut button Home tab Clipboard 2. Right-click selected text, click Cut on mini toolbar or 3. The following steps save and print the document. For a detailed example of the procedure summarized next for saving and printing a document, refer to the Office and Windows module at the beginning of this book. Toner If you want to conserve ink 2 If requested by your instructor, print the flyer. Options tab in the Backstage Try printing the document again.

If the borders still do not print, adjust the boxes in view to display the Word Options dialog box, clicking the dialog box to a number smaller than 15 point.

Then, use the Backstage view to print the document as usual. If you are not composing a document, you can switch to Read mode, which hides the ribbon and other writing tools so that more content fits on the screen.

Read mode is intended to make it easier to read a document. The following step switches from Print Layout view to Read mode. You can zoom, copy text, highlight text, search, add comments, and more. Figure 1 — 70 Other Ways 1. Options include sending the document via email; posting it on cloud storage such as OneDrive and sharing the file with others; posting it on social media, a blog, or other website; and sharing a link associated with an online location of the document.

If you want to show the document on a mock sheet of paper in the document window, along with the ribbon and other writing tools, you should switch to Print Layout view. The following step switches to Print Layout view. Print Layout button Figure 1 — 71 Other Ways 1. Click Print Layout button View tab Views group 2. Click View on the ribbon, click Edit Document Summary In this module, you have learned how to enter text in a document, correct spelling errors as you type, format paragraphs and characters, insert and format a picture, add a page border, adjust paragraph and page spacing, and correct errors and revise a document.

What decisions will you need to make when creating your next flyer? Choose the text for the headline, body copy, and signature line — using as few words as possible to make a point. Format various elements of the text. Find an eye-catching graphic s that conveys the overall message and meaning of the flyer.

Establish where to position and how to format the graphical image s so that the image grabs the attention of passersby and draws them into reading the flyer. Determine whether the flyer needs enhancements, such as a graphical, color-coordinated border, or spacing adjustments to improve readability or overall appearance.

Correct errors and revise the document as necessary. Determine the best method for distributing the document, such as printing, sending via email, or posting on the web or social media. Please contact your instructor for information about accessing the Data Files.

Instructions: Run Word. The flyer you open contains an unformatted flyer. You are to modify text, for- mat paragraphs and characters, and insert a picture in the flyer to create the flyer shown in Figure 1— Correct each spelling red wavy underline and grammar green and blue wavy underlines error by right-clicking the flagged text and then clicking the appropriate correction on the shortcut menu. Delete the word, degree, in the sentence below the headline.

Insert the word, need, between the words, or directions so that it reads: Questions or need directions? If requested by your instructor, change the phone number in the flyer to your phone number. Center the headline and the last two paragraphs of the flyer. Select the third, fourth, and fifth paragraphs of text in the flyer and add bullets to the selected paragraphs.

Change the theme colors to the Blue II color scheme. Change the case of the word, Celebrate, in the headline to uppercase letters. Change the font size of the sentence below the headline, the bulleted list, and the last line of flyer to 26 point.

Use the mini toolbar to change the font size of the sentence below the bulleted list to 18 point. Switch the last two bulleted paragraphs. Select the words, open house, in the paragraph below the headline and italicize these words. Undo this change and then redo the change. Select the text, Saturday, May 27, in the first bulleted paragraph and bold this text. Change the font color of this same text to Dark Red. Underline the word, and, in the third bulleted paragraph.

If the font color does not automatically change to a lighter color, change its color to White, Background 1. Change the zoom so that the entire page is visible in the document window. Insert the picture of the graduate centered on the blank line below the headline. The picture is called Graduation and is available on the Data Files. Resize the picture so that it is approximately 2.

Apply the Simple Frame, Black picture style to the inserted picture. Change the spacing before the first bulleted paragraph to 12 points and the spacing after the last bulleted paragraph to 24 points. The entire flyer should fit on a single page. If it flows to two pages, resize the picture or decrease spacing before and after paragraphs until the entire flyer text fits on a single page.

If requested by your instructor, enter the text, Graduation Open House, as the keywords in the document properties. Change the other document properties, as specified by your instructor. Click File on the ribbon and then click Save As. Save the document using the file name, Apply 1—1 Graduation Flyer Formatted. Print the document. Switch to Read Mode and browse pages through the document.

Switch to Print Layout view. Submit the revised document, shown in Figure 1—72, in the format specified by your instructor. Exit Word. If this flyer were announcing a victory parade instead of a graduation, which color scheme would you apply and why? You may need to use Help to complete the assignment. You will enhance the look of the flyer shown in Figure 1— Use Help to learn about the following: remove bullets, grow font, shrink font, art page borders, decorative underline s , change to picture bullets, picture border picture bullets change underline style and color shading, picture border color, shadow picture effects, and color saturation and tone.

Remove the bullet from the last remove bullet paragraph of the flyer. Figure 1 — 73 4. Add an art page border to the flyer. If the border is not in color, add color to it if the border supports color. Change the solid underline below the word, all, to a decorative underline.

Change the color of the underline. Change the style of the bullets to picture bullet s. Adjust the hanging indent, if necessary, to align the text in the bulleted list.

Change the color of the picture border. Add a shadow picture effect to the picture. Change the color saturation and color tone of the picture. If requested by your instructor, change the name of the art studio Bakersfield to your last name. Save the revised document with the file name, Extend 1—1 Painting Lessons Flyer Final, and then submit it in the format specified by your instructor.

In this assignment, you changed the bullets to picture bullets. Which bullet character did you select and why? Instructions: You will use Word Online to prepare a flyer.

The text for the unformatted flyer is shown in Figure 1— You will enter the text in Word Online and then use its tools to enhance the look of the flyer. Word Online file saved on running OneDrive button opens document in Word desktop app text entered Figure 1 — 74 Perform the following tasks: 1. Run a browser. Search for the text, Word Online, using a search engine.

Visit several websites to learn about Word Online. Navigate to the Office Online website. You will need to sign in to your OneDrive account.

Create a new blank Word document using Word Online. Name the document Expand 1—1 Jukebox Flyer. Notice the differences between Word Online and the Word desktop app you used to create the project in this module.

Enter the text in the flyer, shown in Figure 1—74, checking spelling as you type. Insert the picture called Jukebox, which is located in the Data Files.

Use the features available in Word Online, along with the concepts and techniques presented in this module, to format this flyer. Be sure to change the font and font size of text, center a paragraph s , italicize text, color text, underline text, and apply a picture style.

Resize the picture. Adjust spacing above and below paragraphs as necessary. The flyer should fit on a single page. If requested by your instructor, replace the phone number in the flyer with your phone number. Save the document again. Click the button to open the document in the Word desktop app. If necessary, sign in to your Microsoft account when prompted.

Notice how the document appears in the Word desktop app. Using either Word Online or the Word desktop app, submit the document in the format requested by your instructor. Exit Word Online. If necessary, sign out of your OneDrive account and your Microsoft account in Word. What is Word Online? Which features that are covered in this module are not available in Word Online? Do you prefer using Word Online or the Word desktop app?

Labs 1 and 2, which increase in difficulty, require you to create solutions based on what you learned in the module; Lab 3 requires you to apply your creative thinking and problem-solving skills to design and implement a solution. First, you prepare the unformatted flyer shown in Figure 1—75a, and then you format it so that it looks like Figure 1—75b. Hint: Remember, if you make a mistake while formatting the flyer, you can use the Undo button on the Quick Access Toolbar to undo your last action.

Run Word. Display formatting marks on the screen. Type the flyer text, unformatted, as shown in Figure 1—75a, inserting a blank line between the headline and the body copy.

If Word flags any misspelled words as you type, check their spelling and correct them. Save the document using the file name, Lab 1—1 Commodity Trading Flyer. Center the headline and the signature line. Change the theme colors to Green. Change the font size of the headline to 48 point and the font to Franklin Gothic Heavy or a similar font. Change the font size of body copy between the headline and the signature line to 24 point.

Change the font size of the signature line to 26 point. Change the font of the body copy and signature line to Book Antiqua. Bullet the four lines paragraphs of text above the signature line.

Italicize the word, all, in the paragraph above the bulleted list. Insert the picture centered on a blank line below the headline. The picture is called Harvest, which is on the Data Files. Reduce the size of the picture to approximately 3. Apply the Bevel Rectangle picture style to the inserted picture. Change the spacing after the paragraph containing the headline to 0 pt. Change the spacing above before the paragraph below the picture to 12 pt.

Change the spacing above before the signature line to 18 pt. If requested by your instructor, change the street address in the flyer to your home street address. Save the flyer again with the same file name. Submit the document, shown in Figure 1—75b, in the format specified by your instructor. Why do you think this flyer used shades of green? Problem: Your boss at Gingham Travel has asked you to prepare a flyer that promotes its business. You prepare the flyer shown in Figure 1— Hint: Remember, if you make a mistake while format- ting the flyer, you can use the Undo button on the Quick Access Toolbar to undo your last action.

Perform the following tasks: 1. Type the flyer text, unformatted. Save the document using the file name, Lab 1—2 Spring Break Flyer. Change the theme colors to the Aspect color scheme. Add bullets to the four paragraphs shown in the figure.

Center all paragraphs, except the paragraphs containing the bulleted list. Change the font size of both lines in the headline to 48 point. Change the font of the first line in the headline to Ravie, or a similar font, and the second line in the headline to Arial Rounded MT Bold, or a similar font. Shade the second line of the headline to the Dark Green, Accent 4 color, and change the font color to White, Background 1.

Change the font size of the company name to 28 point, the company address to 24 point, and the bulleted list and signature line to 22 point.

Underline the company name. Italicize the word, and, in the first bulleted paragraph. Bold the word, Discounted, in the second bulleted paragraph. Change the color of this same word to Dark Purple, Accent 5. Shade the signature line to the Dark Green, Accent 4 color, and change the font color to White, Background 1.

Insert two pictures on the same blank line below the headline. Resize the top picture so that it is approximately 2. Apply the Simple Frame, White picture style to both pictures. Resize the pictures, if necessary, so that they fit on the same line. Add space as necessary between the two pictures. Change the spacing before and after the paragraph containing the company name to 0 pt, the spacing after the company address to 12 pt, and the spacing before the signature line to 12 pt.

If it flows to two pages, resize the pictures or decrease spacing before and after paragraphs until the entire flyer text fits on a single page. Add the 6-point page border shown in Figure 1—76, using the color Dark Purple, Accent 5. Center the page contents vertically. If requested by your instructor, change the company name to your last name. Submit the document, shown in Figure 1—76, in the format specified by your instructor. Why do you think this flyer used shades of purple and green?

Problem: Your boss at Antiques Galore has asked you to prepare a flyer that promotes its business. Perform the following tasks: Part 1: The flyer should contain two digital pictures appropriately resized; the Data Files contains two pictures called Vintage Phone and Vintage Scale, or you can use your own digital pictures if they are appropriate for the topic of the flyer.

The flyer should contain the headline, Antiques Galore, and this signature line: Questions? Call or find us on Facebook. The body copy consists of the following text, in any order: We sell all types of vintage items and also buy items individually or as an entire estate.

Bring your items in for a free appraisal! Use the concepts and techniques presented in this module to create and format this flyer. Be sure to check spelling and grammar. Submit your assignment and answers to the Part 2 critical thinking questions in the format specified by your instructor. Part 2: You made several decisions while creating the flyer in this assignment: where to place text, how to format the text i.

What was the rationale behind each of these decisions? When you proofread the document, what further revisions did you make and why? How would you recommend distributing this flyer? Often, data is consolidated into a summary so that people in the organization better understand the meaning of the data. An Excel worksheet allows data to be summarized and charted easily. A chart conveys a visual representation of data. In this module, you will create a worksheet that includes a chart.

The data in the worksheet and chart comprise a personal budget that contains monthly estimates for each income and expense category. Project — Personal Budget Worksheet and Chart The project in this module follows proper design guidelines and uses Excel to create the worksheet and chart shown in Figure 1 — 1a and Figure 1 — 1b.

The worksheet contains budget data for Linda Fox. She has compiled a list of her expenses and sources of income and wants to use this information to create an easy-to-read worksheet to see how much she will be ahead or behind each month. In addition, she would like a 3-D pie chart to show her estimated expenses by category for each of the 12 months. The person or persons requesting the worksheet may supply their requirements in a requirements document, or you can create one.

A requirements document includes a needs statement, a source of data, a summary of calculations, and any other special requirements for the worksheet, such as charting and web support. Figure 1 — 2 shows the requirements document for the new workbook to be created in this module. For each month, a total for income and expenses 2.

For each budget item, a total for the item 3. For the year, total all income and expenses For an introduction 4. Assign a name to the sheet tab. Why is it important to plan a worksheet? Careful planning can reduce your effort significantly and result in a worksheet that is accurate, easy to read, flexible, and useful. When analyzing a problem and designing a worksheet solution, what steps should you follow?

After carefully reviewing the requirements document Figure 1— 2 and making the necessary decisions, the next step is to design a solution or draw a sketch of the worksheet based on the requirements, including titles, column and row headings, the location of data values, and the 3-D pie chart, as shown in Figure 1— 3. The dollar signs and commas that you see in the sketch of the worksheet indicate formatted numeric values.

The easiest way to select a cell make it run an application, active is to use the mouse to move the block plus sign pointer to the cell and then click. An arrow key selects the cell adjacent application, use Help, to the active cell in the direction of the arrow on the key. You know a cell is selected, or active, when a heavy border surrounds the cell and the active cell reference appears in the Name box on the left side of the formula bar.

For this In Excel, any set of characters containing a letter, hyphen as in a telephone number , reason, you might notice that or space is considered text. Text is used for titles, such as column and row titles, on the the function or appearance worksheet. A worksheet subtitle, if included, could include a more detailed description of the content of the worksheet.

Examples of worksheet titles are January Payroll and Year Projected Budget, and examples of subtitles are Finance Department and Monthly Projections, respectively. As shown in Figure 1 — 4, data in a worksheet is identified by row and column titles so that the meaning of each entry is clear. Rows typically contain information such as categories of data.

Columns typically describe how data is grouped in the worksheet, such as by month or by department. The worksheet subtitle, Monthly Estimates, identifies the type of data contained in the worksheet. A title and subtitle help the reader to understand clearly what the worksheet contains. The following steps enter the worksheet titles in cells A1 and A2. Later in this module, the worksheet titles will be formatted so that they appear as shown in Figure 1 — 4.

When you begin typing a cell entry, Excel enables two additional boxes in the formula bar: the Cancel button and the Enter button. Clicking the Enter button text in active cell overflows into adjacent completes an entry. Clicking the cells to the right Cancel button cancels an entry. When the text is longer than the Enter button width of a cell, Excel displays the overflow characters in adjacent cells to the right as long as those adjacent cells contain no data.

If the adjacent cells contain data, Excel hides the overflow text entered characters. The overflow characters in cell A1 are visible in the formula bar whenever that cell is active. When you complete an entry by clicking the Enter button, the insertion point disappears and the cell in which the text is entered zoom slider remains the active cell.

Figure 1 — 8 Other Ways 1. To complete entry, click any cell other than active cell 3. When you zoom in, fewer columns and rows display on your screen, and you might have to scroll more often.

To zoom in, drag the zoom slider on the right of the status bar, or click the plus button on the zoom slider, until you reach your desired zoom level. In addition to the zoom slider, you also can zoom by clicking the Zoom button View tab Zoom group , selecting a desired zoom percentage Zoom dialog box , and then clicking the OK button Zoom dialog box. AutoCorrect makes three types of Screen Resolution corrections for you: Excel may change how the groups and buttons within 1.

Corrects two initial uppercase letters by changing the second letter to lowercase. Capitalizes the first letter in the names of days. Replaces commonly misspelled words with their correct spelling. For example, Thus, your ribbon may look different from the ones in it will change the misspelled word recieve to receive when you complete the entry. Grouping income and expense data by month is a common method for organizing budget data.

The column titles shown in row 3 identify the income section of the worksheet and indicate that the income values will be grouped by month.

Likewise, row 8 is clearly identified as the expense section and similarly indicates that the expense values will be estimated on a per month basis. The following steps enter the column titles in row 3. Data entered in columns should be identified using column titles to identify what the column contains.

Pressing an arrow key to complete an entry makes the adjacent cell in the direction of the arrow up, down, left, or right the next active cell. However, if your next entry is in a nonadjacent cell, you can complete your current entry by clicking the next cell in which you plan to enter data.

You also can press the enter key and then click the appropriate cell for the next entry. For the Personal Budget Worksheet data, the row titles contain a list of income types and expense types. Each income or expense item should be placed in its own row. Entering one item per row allows for maximum flexibility, in case more income or expense items are added in the future. The following steps enter the row titles in the worksheet.

Why is the text left-aligned in the cells? Excel treats any combination of numbers, spaces, and nonnumeric characters as text. How to change the text alignment in a cell is discussed later in this module. Figure 1 — 13 Entering Numbers In Excel, you enter a number into a cell to represent an amount or value.

The use of special characters is explained when they are used in this book. These numbers, which represent yearly income and expense amounts, are entered in rows 4—5 and 9— One of the most powerful features of Excel is the ability to perform calculations on numeric data.

Each two-page spread focuses on a single skill, making information easy to follow. He obtained B. Sc with distinction.

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